The role of the Virtual School is to keep track of how our pupils, children in care and previously looked after children, are doing and to ensure support and processes are in place to help our pupils achieve their best. The Virtual School works in partnership with different departments within Nottingham City Council as well as with external organisations and schools to ensure our pupils receive the best education possible.
We use information gathered about our pupils (attendance, exclusion, attainment and behaviour information) to monitor and report on how our pupils are doing, and to provide interventions that can support them to achieve.
The education information we collect and the personal data we gather (names, date of birth, school) and hold for our pupils allows us to:
The legal basis which the Council uses this data is for the performance of tasks carried out in the public interest by the Council and in the exercise of official authority vested in the Council, this is defined in The Children Act 1989.
The information we gather and collect also includes special categories of personal data, for example your ethnicity and health information. Information in these categories is used by the Council on the basis that such use is necessary for reasons of substantial public interest and in accordance with the provisions of the Data Protection Act 2018 and other relevant legislation, for example, The Children Act 1989 and the Crime and Disorder Act 1998.
In order for us to be able to do our job and to deliver our service effectively, we do need to record certain information. We will keep the information that you provide or that we gather until it is no longer needed to support you or to quality assure our work with you. We will keep your information until you turn 75 years of age. We may also share your information with other organisations that offer help and support with your education, for example book ordering companies and tutors. If we share your information with the other companies or organisations we will make sure there is an agreement in place to keep your information safe and secure.
Sometimes information you provide may also be used for other Council functions; details of these functions and the legal basis for using information for them can be found at: www.nottinghamcity.gov.uk/privacy-statement/
The role of the Virtual School is to keep track on how our pupils, children in care and previously looked after children, are doing and to make sure you are getting the support to achieve your best. The Virtual School works in partnership with different departments at Nottingham City Council as well as other organisations and schools to make sure you get the best education possible.
We use information we collect about you to monitor how you are doing, to understand your educational needs, to provide you with support and to put together personal education suitable for you. We aim that by doing all these things it will help you to improve and achieve.
The personal data we gather and collect (from your school, social worker and parents / carers) allows us to meet our legal duties. These duties involve checking how you are doing, reporting on how you are doing, giving advice to others about what you need to achieve and managing the funding for you to help you achieve.
The Council can use data and information about you in this way because of a legal reason known as public interest. Public Interest is defined as "the welfare or wellbeing of the general public or society". Your data can also legally be used is this way when the Council is carrying out its duty defined in The Children Act 1989, and guidance for promoting your education.
The information we gather and collect also includes special categories of personal data, for example your ethnicity and health information. These categories are used by the Council as it believes that using this information is needed for reasons of substantial public interest. This information is protected under the Data Protection Act 2018 (to ensure that only relevant people have access to your data).
In order for us to be able to do our job and to deliver our service effectively, we do need to record certain information. We will keep the information that you provide or that we gather until you turn 75 years of age.
Your information may also be shared with other organisations that offer help and support with your education, for example book ordering companies and tutors. If we share your information with other companies or organisations we will make sure there is an agreement in place to keep your information safe and secure.
The Data Controller is Nottingham City Council, Loxley House, Station Street Nottingham NG2 3NG.
The Data Protection Officer is Naomi Matthews. You can contact the Data Protection Officer at the above address or mail to: data.protection@nottinghamcity.gov.uk.
The UK General Data Protection Regulation provides you with the following rights:
If you are unhappy with a decision regarding the handling of your data, you have the right to complain to the Information Commissioner's Office at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF. Also see the Information Commissioner's website at ico.org.uk/your-data-matters/
For more information about these rights please refer to our detailed privacy statement at www.nottinghamcity.gov.uk/privacy-statement